2023 Nov 04 Meeting Agenda and Minutes

European Group of Gaming Addicts (EGGA) business agendas, notes, topics, and discussions
Post Reply
Scott
Posts: 167
Joined: Thu Nov 19, 2020 10:53 pm

2023 Nov 04 Meeting Agenda and Minutes

Post by Scott »

FOR MINUTES, Scroll down to next post
Agenda:

1. Serenity prayer.
2. Choose a minutes taker.
3. Approval of October minutes https://gaais.org/topic1180
4. GSC rep report

5. Open positions
5A. Co-chair
5B. Admin for EGGA's whatsapp chat
5C. A second representative to the GSC
5D. Open leader spots

6. Implementing waiting room decision: Two changes seem to make sense. (A) Since there aren't troll attacks lately, let's word it as "If troll problems resume..." and (B) Regarding leaving people in the waiting room while a share is happening, let's insert the word "unknown" so that known people are allowed right in.

7. Revisit decision about WhatsApp chat to make it for announcements and logistics only, no discussion. Is it time to try respectful discussion via chat again? Should we come up with clear etiquette that can be posted?

8. Zoom tech training and support for meeting leaders
Let's encourage two co-leaders for each meeting, one who guides the meeting and the other who handles technical controls. Should we write a guide for zoom control? Offer a monthly training?

9. Raise hand feature (instead of * in chat)
Motion: To amend the meeting script to say "If you wish to share, please use the Raise Hand feature, found under the Reactions button or More menu. Phone users can dial *9."

Rationale: This would replace using the asterisk which is from the time when meetings were held on Mumble. The raise-hand feature automatically puts people in the order they raised their hand making it easier for the meeting leader to keep track. In addition, people dialing in on the phone can use raise-hand when they do not have access to the chat, making it more inclusive.

10. Group cohesion questions. Should we change this to an annual or semi-annual group inventory?
(Are we carrying the message? Is the group stable/growing? Do you feel safe in the meetings?)

11. Wording change regarding suggestions in format.
Currently it says, "Our goal is to listen and hear each other, not cross-talk or make suggestions" but the meetings are a prime place for newcomers to hear the common suggestions of our program. Propose to change to "not cross-talk or advise others."

12. Choosing the style (e.g. step, beginner, speaker) of an individual meeting. Currently it is decided by individual meetings' attendees. Proposal to move that decision to the monthly group conscience meeting.

13. Creation of a service-body about all online meetings which could handle issues like Zoom security, raise issue in GSC through our rep.

14. Rotation of meeting leaders
The spirit of rotation is important for all service positions. What is a reasonable length of service for a meeting leader?

One proposal: Term for a meeting leader is one year, after which the spot is put on the list of open positions. The leader can continue to serve until the spot is filled. They can volunteer again when another spot opens.
Scott
Posts: 167
Joined: Thu Nov 19, 2020 10:53 pm

Re: 2023 Nov 04 Meeting Minutes

Post by Scott »

Minutes 2023 Nov 04
Chair and minutes keeper: Scott

3. Approval of October minutes
All ayes and abstains, minutes approved
4. GSC rep report
Not present

5. Open positions
For Co-chair and GSC rep, no volunteers
Admin for EGGA's whatsapp chat: Deb is elected as new admin

6. Implementing waiting room decision: Two changes seem to make sense. (A) Since there aren't troll attacks lately, let's word it as "If troll problems resume..." and (B) Regarding leaving people in the waiting room while a share is happening, let's insert the word "unknown" so that known people are allowed right in.
Vote count: 1 aye, 2 nays, 3 abstains

7. Revisit decision about WhatsApp chat to make it for announcements and logistics only, no discussion. Is it time to try respectful discussion via chat again? Should we come up with clear etiquette that can be posted?
No proposals made, removed from agenda

8. Zoom tech training and support for meeting leaders
Let's encourage two co-leaders for each meeting, one who guides the meeting and the other who handles technical controls. Should we write a guide for zoom control? Offer a monthly training?
Currently being covered at the meeting leader meeting. No proposal

9. Raise hand feature (instead of * in chat)
Motion: To amend the meeting script to say "If you wish to share, please use the Raise Hand feature, found under the Reactions button or More menu. Phone users can dial *9."

All ayes, approved

10. Group cohesion questions. (Are we carrying the message? Is the group stable/growing? Do you feel safe in the meetings?)

Motion: Reduce it down to the one question "Do you feel safe in the meetings" and always reserve the last 5 mins for of the group conscience meeting for this.
All ayes, approved

Tabled until December:
11. Wording change regarding suggestions in format.
Currently it says, "Our goal is to listen and hear each other, not cross-talk or make suggestions" but the meetings are a prime place for newcomers to hear the common suggestions of our program. Propose to change to "not cross-talk or advise others."
12. Choosing the style (e.g. step, beginner, speaker) of an individual meeting. Currently it is decided by individual meetings' attendees. Proposal to move that decision to the monthly group conscience meeting.
13. Creation of a service-body about all online meetings which could handle issues like Zoom security, raise issue in GSC through our rep.
14. Rotation of meeting leaders
The spirit of rotation is important for all service positions. What is a reasonable length of service for a meeting leader?
One proposal: Term for a meeting leader is one year, after which the spot is put on the list of open positions. The leader can continue to serve until the spot is filled. They can volunteer again when another spot opens.
Post Reply