2023 Dec 02 Meeting Agenda and Minutes

European Group of Gaming Addicts (EGGA) business agendas, notes, topics, and discussions
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Scott
Posts: 167
Joined: Thu Nov 19, 2020 10:53 pm

2023 Dec 02 Meeting Agenda and Minutes

Post by Scott »

Agenda:

1. Serenity prayer.
2. Choose a minutes taker.
3. Approval of October minutes https://gaais.org/post3905
4. GSC rep report

5. Open positions
5A. Chair (six month term)
5B. Co-chair (six months as minute taker then become chair)

6. Wording change regarding suggestions in format.
Currently it says, "Our goal is to listen and hear each other, not cross-talk or make suggestions" but the meetings are a prime place for newcomers to hear the common suggestions of our program. Propose to change "not make suggestions" to "not advise others."

7. Choosing the style (e.g. step, beginner, speaker) of an individual meeting. Currently it is decided by individual meetings' attendees. Proposal to move that decision to the monthly group conscience meeting.

8. Creation of a service-body about all online meetings which could handle issues like Zoom security, raise issue in GSC through our rep.
Issue has already been raised in GSC.

9. Proposal to change decision of "Require waiting room where people are kept out of the meeting until the person currently sharing is done" to be "For Closed meetings only"

10. Rotation of meeting leaders
The spirit of rotation is important for all service positions. What is a reasonable length of service for a meeting leader?

One proposal: Term for a meeting leader is one year, after which the spot is put on the list of open positions. The leader can continue to serve until the spot is filled. They can volunteer again when another spot opens.

11. Ask "Do you feel safe in meetings?"
Purple
Posts: 2
Joined: Fri Nov 20, 2020 10:46 pm
Location: CT, USA

Re: 2023 Dec 02 Meeting Agenda and Minutes

Post by Purple »

Minutes from December 2023 EGGA Business Meeting

Present: Xander, Martha, Axi, Robert

Minutes approved as distributed

Open positions:
Chair: Xander volunteered and was voted in unanimously.
Co-chair: Martha volunteered and was voted in unanimously.

Proposed change of wording: “not cross-talk or make suggestions” to “not cross-talk or advise others.” Motion passed 3-1.

Choosing the style (e.g. step, beginner, speaker) of an individual meeting. Currently it is decided by individual meetings' attendees. Proposal to move that decision to the monthly group conscience meeting. Motion failed 1-2 with one abstention.

Creation of a service-body about all online meetings which could handle issues like Zoom security, raise issue in GSC through our rep.#Issue has already been raised in GSC. No GSC representative available to provide additional information and no recent GSC minutes available. Motion to table passed unanimously.

Proposal to change decision of "Require waiting room where people are kept out of the meeting until the person currently sharing is done" to be "For Closed meetings only" Martha asked for the reasoning behind this requirement: was it to prevent disruption to the person sharing or to make it harder for bad actors to hijack the meeting? Robert said it was both. Motion failed 1-2 with one abstention.

Rotation of meeting leaders: what is a reasonable length of service for a meeting leader? Martha suggested six months to keep it consistent with the business meetings. Martha moved that meeting leaders serve a term of six months, after which the meeting would elect a new leader. Axi asked how this would be kept track of. Xander suggested the meeting leaders keep track of that themselves. Motion passed unanimously.

Safety in meetings: do attendees feel safe? Channels for relaying safety concerns. discuss with another member, email to egga@gaais.org. Robert expressed concern that sometimes during the hugs part of the meeting, people shout hugs so loudly that the chair gets drowned out. Xander acknowledged that he had done this and said would be more careful in the future. Robert suggested that the chair pause after calling for hugs, so Xander asked if it would be acceptable to send a reminder to meeting leaders asking them to pause. Robert said that would be acceptable. Martha suggested adding a line to the format asking the chair to pause and formalized that as a motion:
I move that a line be added to the meeting format between "Let us hug each other (To hug one another, everyone type "hugs" into their screen)" and "Who you see here, what is said here, when you leave here, let it stay here." asking the chair to pause for a few seconds to allow the hugs to proceed without interruption. Robert offered a friendly amendment asking that the chair also encourage attendees to be mindful of their volume. Martha accepted that amendment. Motion passed unanimously.

Respectfully submitted in service,

Martha
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