Agenda for GSC meeting 14 May 2023, and notes from April 2023 meeting

General Service Conference meetings, agendas, and notes.
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adrigottlieb
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Agenda for GSC meeting 14 May 2023, and notes from April 2023 meeting

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Agenda for GSC meeting 14 May 2023

Standing Items

- Serenity prayer
- Request for note taker
- Establishment of Quorum (need ⅔ of registered representatives per the GSC Charter)
- Approval of April minutes
- Incorporation Committee Report
- Webmaster Report
- Literature Committee Report
- Treasurer Report

Returning item(s)

1. Further literature publishing decisions regarding format(s) to publish the Handbook.
A. Do we want to discuss these logistical details (which in the future will be handled by GAAIS) here in GSC, or create a subcommittee?
B. (If here in GSC) Do we want to list the book with booksellers? If so, do we want to publish as paperback, e-book, or both?

2. Changes to core writings like the steps, traditions, GSC charter, and mission statement: GSC decided a while back to consider creating guidelines around how often and when this sort of process happens because we don't want to put it on the GSC agenda and revisit wording every time any single member says they prefer some other word choice. https://gaais.org/topic1112


3a. Basic text project.
From policy: "If the GSC has not previously decided whether the topic and form (e.g. pamphlet, webpage, flier, book, etc) are appropriate and helpful, the GSC now decides whether or not to move forward with this process. If the GSC is in favor of publishing the proposed piece and running the literature approval process in the future, GSC decides on an Editor or leaves it to Lit Com to choose one. The Editor handles all basic editing, style, and organization."
3b. Review and acceptance of project definition. https://gaais.org/basic-text.

New Items: None

Any Other Business

Announcements

Our next regular meeting is 11 June, 2023

Closing Affirmation and Adjournment

——————————————————————————
Minutes of April, 2023 meeting
Chair: (Adrienne G)
Notetaker: Paul S (Los Angeles rep)
Attendance: Jennie (2nd meditation rep), Scott (trustee), Tim S. (trustee), Andrei K., Andy (2nd meditation rep), David C., Geoffrey P., Johanna (trustee), Adrienne G., Shmully K. (OOMG)

Total = 10 participants, 7 voting members (Quorum? = YES )

Standing Items
- Serenity prayer
- Request for note taker
Paul S (Los Angeles)
- Establishment of Quorum (need ⅔ of registered representatives per the GSC Charter)
[Notetaker missed this part]
- Approval of December Minutes = (5 AYES = approved)
- Incorporation Committee Report
Incorporation committee met, and progress continues to be made.
- Webmaster Report (Scott)
Traffic dipped to a quarter than normal, probably due to the old CGAA domain being offline, but it has been renewed and traffic is up. Transition to GAA domain will take longer than previously thought
- Literature Committee Report (Scott)
[Notetaker missed this part.]
- Treasurer Report - Selection of Treasurer
“No one has been doing the job for quite a while now.”
Vote called for election of Adrienne G. as Treasurer (6 AYE 1 ABSTAIN = PASSED; Adrienne G = Treasurer, congrats!)
Backup Treasurer = Scott

Returning items
1. Guidelines for writing about higher power: This item was approved 8-0 at the September meeting with no requirement to send this out to the groups. The current question is whether or not to revisit that decision.
Commentary
Proposals
Proposal: To schedule a review committee for possibly revising these guidelines and invite groups to participate.
Vote: 8 AYES - passed unanimously

New items
1. Co-chair. Do we want a co-chair position, someone who can (1) sub for the chair, (2) take notes, and (3) possibly rotate into the chair position?
Commentary
Proposals
Scott volunteered to be Co-Chair for three months, issue will be revisited then; no objections
Commentary
Vote: 7 AYES - passed unanimously (congrats!)
2. Changes to core writings like the steps, traditions, GSC charter, and mission statement: GSC decided a while back to consider creating guidelines around how often and when this sort of process happens because we don't want to put it on the GSC agenda and revisit wording every time any single member says they prefer some other word choice.
Chair: (Adrienne G)
Notetaker: Paul S (Los Angeles rep)
Attendance: Jennie (2nd meditation rep), Scott (trustee), Tim S. (trustee), Andrei K., Andy (2nd meditation rep), David C., Geoffrey P., Johanna (trustee), Adrienne G., Shmully K. (OOMG)

Total = 10 participants, 7 voting members (Quorum? = YES )

Standing Items
- Serenity prayer
- Request for note taker
Paul S (Los Angeles)
- Establishment of Quorum (need ⅔ of registered representatives per the GSC Charter)
[Notetaker missed this part]
- Approval of December Minutes = (5 AYES = approved)
- Incorporation Committee Report
Incorporation committee met, and progress continues to be made.
- Webmaster Report (Scott)
Traffic dipped to a quarter than normal, probably due to the old CGAA domain being offline, but it has been renewed and traffic is up. Transition to GAA domain will take longer than previously thought
- Literature Committee Report (Scott)
[Notetaker missed this part.]
- Treasurer Report - Selection of Treasurer
“No one has been doing the job for quite a while now.”
Vote called for election of Adrienne G. as Treasurer (6 AYE 1 ABSTAIN = PASSED; Adrienne G = Treasurer, congrats!)
Backup Treasurer = Scott

Returning items
1. Guidelines for writing about higher power: This item was approved 8-0 at the September meeting with no requirement to send this out to the groups. The current question is whether or not to revisit that decision.
Commentary
Proposals
Proposal: To schedule a review committee for possibly revising these guidelines and invite groups to participate.
Vote: 8 AYES - passed unanimously

New items
1. Co-chair. Do we want a co-chair position, someone who can (1) sub for the chair, (2) take notes, and (3) possibly rotate into the chair position?
Commentary
Proposals
Scott volunteered to be Co-Chair for three months, issue will be revisited then; no objections
Commentary
Vote: 7 AYES - passed unanimously (congrats!)

2. Changes to core writings like the steps, traditions, GSC charter, and mission statement: GSC decided a while back to consider creating guidelines around how often and when this sort of process happens because we don't want to put it on the GSC agenda and revisit wording every time any single member says they prefer some other word choice.

Basic text project.
From policy: "If the GSC has not previously decided whether the topic and form (e.g. pamphlet, webpage, flier, book, etc) are appropriate and helpful, the GSC now decides whether or not to move forward with this process. If the GSC is in favor of publishing the proposed piece and running the literature approval process in the future, GSC decides on an Editor or leaves it to Lit Com to choose one. The Editor handles all basic editing, style, and organization."
Review and acceptance of project definition.
3. Inquiry handlers. Does GSC want to be involved in the approval of people who answer inquiries? (We have several recent volunteers.) If not, does GSC want to formally create an Outreach Committee that handles such things? (i.e. Is it broken?)
Proposal: GSC won't be involved in inquiry handling at this time.
VOTE: 6 AYES - passed unanimously

Any Other Business [not gotten to this meeting]
6. Further literature publishing decisions regarding format(s) to publish the Handbook.
A. Do we want to discuss these logistical details (which in the future will be handled by GAAIS) here in GSC, or create a subcommittee?
B. (If here in GSC) Do we want to list the book with booksellers? If so, do we want to publish as paperback, e-book, or both?

Announcements

Our next regular meeting is 14 May, 2023

Closing Affirmation and Adjournment
- Paul S., Los Angeles
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