Agenda and Notes for 11 June 2023 GSC Meeting

[adrigottlieb]

GSC Agenda 11 June 2023


Standing Items

Serenity Prayer
Request for Note Taker
Establishment of Quorum (need ⅔ of active registered representatives, per GSC Charter) Y / N
Approval of May 2023 minutes Y / N Amended? Y /N
Incorporation Committee report:
Webmaster report:
Literature Committee report:
Treasurer report: Balance as of 10 June 2023 is $3,963.37

Old Business

Basic text project.
From policy: "If the GSC has not previously decided whether the topic and form (e.g. pamphlet, webpage, flier, book, etc) are appropriate and helpful, the GSC now decides whether or not to move forward with this process. If the GSC is in favor of publishing the proposed piece and running the literature approval process in the future, GSC decides on an Editor or leaves it to Lit Com to choose one. The Editor handles all basic editing, style, and organization.
Review and acceptance of project definition. https://gaais.org/basic-text. https://docs.google.com/document/d/1WCv ... RbZWw/edit

New Business

Information on a sharing circle held in the past month
Request GSC members review the GSC Charter and 12 Concepts, so GSC representatives are familiar with this part of the fellowship. https://gamingaddictsanonymous.org/wp-c ... r-2020.pdf
How often may the GSC expect updates from the Spirituality Committee?
Any Other Business

Announcements

Closing Affirmation


Next Meeting: 9 July, 2023



*************************************************************************************
Meeting Notes:

5/14/23 Sunday GSC Meeting
Chair: (Adrienne G)
Notetaker: Paul S (Los Angeles rep)
Attendance: Jeff (trustee), Scott (trustee), Tim S. (trustee), Andy (2nd meditation rep), Johanna (trustee), Adrienne G., Shmully K. (OOMG), Xander H., Jennie (WA), Paul S. (Los Angeles rep)
Total = 10 participants, 7 voting members, (Quorum? = YES )

Agenda for GSC Meeting 14 May, 2023

Standing Items
Serenity prayer
Request for note taker
Paul S (Los Angeles)
Establishment of Quorum (need ⅔ of registered representatives per the GSC Charter)
Yes
Approval of April Minutes
7 AYES, Approved
Incorporation Committee Report
Nothing to Report
Webmaster Report
Nothing to Report
Literature Committee Report
Nothing to Report, but something will be reported for next month
Treasurer Report
April Statement: $3635.55 available

Returning item(s)

Further literature publishing decisions regarding format(s) to publish the Handbook.
Do we want to discuss these logistical details (which in the future will be handled by GAAIS) here in GSC, or create a subcommittee?
Discussion [excerpts of the dialogue in summary, but not everything]
“We have the surplus to publish paper prints.”
“Perhaps it's a good idea to have a professional editor play a role; Preference for a company like Amazon to not be involved, so that GAA is in control of the material.”
“Meeting starter kit is ready if/when requested; Newcomer pamphlets for therapists can be easily made.” “Start kit requests aren’t that frequent.”
Question: “Logistics: sale tax involved, and what does that mean if we are not a business entity?” Answer: “Yes, until we are incorporated as a 501c (which may be a year off, optimistically speaking).”
“Decisions about incorporation, etc, should be GSC decisions, while publishing questions should be Literature Committee decisions.”
“We have a paypal account and can track taxes for the short term if we need to. We can self-publish until we are incorporated.”
Motion to Table until it’s requested to be brought back by the majority of the group.
(If here in GSC) Do we want to list the book with booksellers? If so, do we want to publish it as a paperback, e-book, or both?
See notes for 1.a (above)
Changes to core writings like the steps, traditions, GSC charter, and mission statement: GSC decided a while back to consider creating guidelines around how often and when this sort of process happens because we don't want to put it on the GSC agenda and revisit wording every time any single member says they prefer some other word choice. CopyPasted from topic1112 --> (To prevent constant revisiting and rehashing certain literature, the wording of a major piece of our fellowship's literature such as the steps, traditions, concepts, or mission statement will: (1) Only be put on the agenda for consideration if it has been at least 5 years since the last revision; (2) Require a motion supported by at least 10 members or 2 groups to add such an agenda item; (3) Require a reasonable explanation of problems caused by the current wording; The rest of the motion: GSC has the power to make an exception to these guidelines, but should have a compelling reason to do so. GSC decides whether or not to move forward with process, and if so the GSC or a GSC subcommittee must: Involve all groups and as many members as possible; Poll as many members as possible about potential changes, being very clear and careful to ask Do you believe that the current wording is causing problems? and If so, what wording do you believe will best meet the needs of all members and newcomers? and NOT "What's your personal preference?"; Ask if there are any other problems being caused by the focus piece so that all such issues can be resolved with this process, which is very time-consuming and won't be repeated for at least another five years.; Run all resulting proposals by all groups; Only pass proposals that have the support of at least 3/4 of groups)
Discussion [many things said, but no notes taken]
Motion: Only be put on the agenda for consideration if it has been at least 5 years since the last revision Require a motion supported by at least 3 groups to add such an agenda item Require an explanation of problems caused by the current wording. GSC has the power to make an exception to these guidelines, but should have a compelling reason to do so. GSC decides whether or not to move forward with the process.
Voted: 9 Ayes [PASSED]
Motion to Extend Meeting by 10 Minutes, Seconded

...
Basic text project. From policy: "If the GSC has not previously decided whether the topic and form (e.g. pamphlet, webpage, flier, book, etc) are appropriate and helpful, the GSC now decides whether or not to move forward with this process. If the GSC is in favor of publishing the proposed piece and running the literature approval process in the future, GSC decides on an Editor or leaves it to Lit Com to choose one. The Editor handles all basic editing, style, and organization."
Review and acceptance of project definition.

New Items: None

Any Other Business

Announcements

Our next regular meeting is 11 June, 2023

Closing Affirmation and Adjournment

[adrigottlieb]

Requested Amendment to end of meeting Notes
Re: Notes for May 14th, 2023 Meeting
Post by Adrienne G » Sun May 14, 2023 4:03 pm

Please add under New Business:
Johanna requested assistance with the Spirituality Committee. Jeff volunteered to Co-chair, and Shmully volunteered to join the committee.

[hoffrau]

GSC Notes 11 June 2023
Note: because formatting is challenging, this is an abbreviated version of the notes. The full notes are here: https://docs.google.com/document/d/1VFb ... ue&sd=true

Meeting convened at 11:47 with Adrienne (women’s rep, GSC chair), Johanna (Trustee), Tim (Trustee), Andy N (EGGA), Andy SA (meditation rep), Jeff (Trustee), Jennie (meditation rep), and Martha (website committee) present. Nick D joined partway through the meeting

Standing Items
1. Serenity Prayer
2. Request for Note Taker: Jennie volunteers
3. Establishment of Quorum (need ⅔ of active registered representatives, per GSC Charter): Yes
4. May 2023 minutes: Approved with 3 amendments/changes:

• Under “New Business”, add “Johanna requested assistance with the Spirituality Committee. Jeff volunteered to Co-chair, and Shmully volunteered to join the committee”; Note that Adrienne is the women’s rep; Note that Jennie is a meditation rep, not WA

5. Incorporation Committee report: still meeting
6. Webmaster report: Scott not here
7. Literature Committee report: Scott not here
8. Treasurer report: Balance as of 10 June 2023 is $3,963.37

Old Business
1.Basic text project: Because we need clarification on the origins of the project description and the request for approval, we are moving this agenda item to next month’s GSC meeting. (motion passed unanimously)

New Business
1. Information on a sharing circle held in the past month
2. Request GSC members review the GSC Charter and 12 Concepts: pretty please!!
3. Spirituality Committee updates to be added to standing agenda; Jennie and Andy N volunteer to join committee as well.

Any Other Business
1. Jennie gives quick report on Meeting Leader workshop.

Announcements: None

Closing Affirmation

Adjourned at 12:22

Next Meeting: 9 July, 2023